Creating and Pricing Shifts & Jobs

The shift plan for an event is where you decide who works when and where, what that work costs, and how to fill open shifts efficiently.

Overview: Jobs and Shifts

A Job is the container — for example "Service Staff", "Setup Crew", or "Bar Team". Within a job you create individual Shifts: concrete time blocks with a date, start and end time, and a headcount requirement.

Open the Schichten tab inside an event. In the top-right corner you'll find four buttons: Schicht, Job, Aus Vorlage einfügen, and Reminder. You can create jobs and shifts in any order; a shift that isn't assigned to a job will appear in the Sonstige Schichten section.

Creating a Job

1. Click Job to open the "Job hinzufügen" dialog.
2. Enter a name in the Job-Bezeichnung field, e.g. "Service Staff" or "Setup Crew".
3. Pick a Farbe (color) — it makes the shift plan much easier to scan at a glance.
4. Optional: fill in Beschreibung, Adresse, Adressen Info, and Erforderliche Fähigkeiten.
5. Click Hinzufügen. The job appears as a card in the shift plan.

Tip on Erforderliche Fähigkeiten: if you add skills here (e.g. "Barista", "Forklift Licence"), only staff members who have those skills will see the shift in the employee portal.

Creating a Shift

1. Click the colored Schicht button in the job header — or use the global Schicht button in the top-right to create a shift without a job assignment.
2. In the "Schicht hinzufügen" dialog, fill in:
   • Schichtname / Rolle (e.g. "Setup", "Service")
   • Startzeit and Endzeit — pre-filled automatically from the event date
   • Benötigte Mitarbeiter — how many people are needed for this shift
   • Optional: Eingeplante Mitarbeitende (assign people directly), Ansprechpartner / Verantwortlich, Adresse / Treffpunkt
3. Enable Selbstbewerbung erlauben if staff should be able to sign up for this shift themselves via the portal.
4. Click Schicht to save.

Pricing a Shift

The same dialog — whether you're creating or editing a shift — contains the Bepreisen section. This links the staffing work directly to the financial calculation.

1. Click Produkt hinzufügen.
2. Fill in the columns Titel, Menge, Einheit, Preis EK, Preis VK, Rbt%, and USt%.
3. The Gesamt column calculates automatically. You can add multiple rows — for example one for the base hourly rate and one for a night-shift surcharge.
4. Save the shift — the line items will then appear in the event's financial calculation.

Saving and Reusing a Job as a Template

To avoid recreating a tried-and-tested job from scratch every time:

1. Click the ★ icon in the job header. The job, including all its shifts, is saved as a template.
2. In another event, click Aus Vorlage einfügen, select the saved template from the list, and confirm. The job and all its shifts are copied across in full.

You can also manage templates centrally under Personal > Personalplan-Vorlagen. There you create new templates with Neue Vorlage, edit existing ones, and add entries under Ablauf-Einträge using Eintrag hinzufügen.

Sending a Reminder for Open Shifts

If not all shifts are staffed yet, you can notify targeted staff members by email.

1. Click Reminder in the top-right of the shift plan. The dialog shows how many open shifts still need filling.
2. Choose who to notify — you can filter by Crew-Gruppen, Crew-Vorlagen, Tags, or Skills.
3. Click Reminder senden. Each selected person receives an email with a direct link to the sign-up page.

Frequently Asked Questions

The staffing indicator shows red — what does that mean? Red means the shift is not yet fully staffed (e.g. "1/2" instead of "2/2"). The summary bar at the bottom of the shift plan lists all affected shifts.

Can I assign a shift to more than one job? No. A shift belongs to exactly one job. If you create a shift without a job assignment (via the global Schicht button), it appears in the Sonstige Schichten section.

How do I remove a job? Click the ✕ icon in the job header and confirm the dialog — all shifts belonging to that job will be deleted along with it. This action cannot be undone.

When is the timeline at the bottom useful? As soon as at least one shift exists, the timeline shows all shifts as colored bars on a time axis. This lets you see at a glance whether shifts overlap or whether there are gaps in coverage.