From inquiry to quote in minutes
With Univents, every inquiry automatically becomes a complete event – with pricing, quote, schedule and team. No Excel, no chaos, no rework.
7-day free trial · no credit card · live in minutes
- Wedding Schmidt€9,996confirmed
- Corporate gala€14,994new
Just say it. Univents does the rest.
Speak it, connect your inbox or type in the chat – the AI does the rest. A few examples for exactly this area:
"New enquiry from Müller GmbH – company party, 80 people, September 14th, buffet and drinks"
Enquiry created
- Müller GmbH – 80 guests
- Date: September 14th
- Buffet + drinks noted
Illustrative. You stay in control and approve before anything goes out.
How booking works with Univents
A clear process – from the first click to a ready event plan. All automated, without duplicate entries.
Receive inquiry
Customers fill out your custom inquiry form or booking page – with dynamic questions, prices and product availabilities. Every inquiry automatically lands in the right event.
No email chaos, no manual data entry.
Create quote
Univents creates a complete quote in seconds – with images, text blocks, CI layout and pricing logic. Customers can sign digitally and pay immediately.
Quotes that impress – automatically, accurately, in your style.
Start event
After quote acceptance, Univents automatically creates the event including function sheets, tasks, production lists and staffing.
From booking to production, everything flows automatically.
Booking page with online payment
More inquiries, less effort.
Customers book directly online through your custom booking page – with calendar, products and payment.
All in your own branding — no form tinkering, no third-party tools.
- Direct online payment via Stripe
- Calendar view with availability
- Custom branding & layout
- Wedding Schmidt€9,996confirmed
- Tasting Shop€1,726Quote
- Corporate gala€14,994new
Smart pricing logic
Prices that calculate themselves.
Minimum values, mileage, seasonal surcharges, guest count – Univents calculates the correct price automatically.
So every quote stays correct, transparent and profitable.
- Dynamic pricing rules
- Surcharges & discounts automatic
- Always accurate quotes
- Buffet · 120 guests€1,980
- Travel · 45 km€135
Inquiry & pipeline management
No more email chaos.
Every inquiry lands in the pipeline system with status, notes and automatic follow-ups.
You see status, customer and date and can reply or release the quote right away.
- Status & pipeline management
- Automatic reminders
- CRM history per customer
- Wedding Schmidt€9,996confirmed
- Tasting Shop€1,726Quote
- Corporate gala€14,994new
Professional quotes
Impressive quotes that sell.
Quotes with images, text blocks and pricing logic – digitally signable on the spot.
Customers can sign and pay directly online.
- Layouts in your own branding
- Digital signature
- Direct online payment
Customer portal
Customers who collaborate instead of asking.
Customers see their event, accept quotes and submit change requests – all in one place.
That saves time and noticeably reduces back-and-forth.
- EventHub for customers
- Self-service changes
- Transparent communication
- Inquiry Mayrnew
- Follow-up Huberreplied
- Quote approvalinternal
Automations
When inquiries turn into events automatically.
Automatic reminders, status updates and follow-up workflows – no manual phone calls.
You focus on customers — the rest runs by itself.
- Custom intervals
- Email & task triggers
- More closes, less effort
- 1Event is created
- 2Tasks & function sheet
- 3Deposit requested
Insights & reporting
Every booking, clearly analyzed.
See conversion rates, most popular products and utilization in real time.
So you spot trends and steer with intent.
- Live dashboards
- Conversion per source
- Revenue forecasts
How much time do you win back?
Drag the sliders and see how much quoting time Univents saves you every month.
Assumption: Univents saves around 85% of quoting time (based on customer reports). All values adjustable.
No more Excel, Word and email chaos
How a booking runs without and with Univents.
With Excel, Word and email
- Inquiries scattered across inbox, phone and sticky notes
- Copy-pasting quotes together in Word for hours
- Calculating prices, surcharges and quantities by hand
- Signatures via PDF ping-pong and chasing calls
- Entering data for event, kitchen and invoice three times
With Univents
- Every inquiry lands centrally in the pipeline
- A complete quote in minutes, calculated automatically
- Pricing logic computes season, guest count and distance automatically
- Digital signature and direct payment in the same step
- The accepted quote automatically becomes the event
Writing quotes now takes just a few minutes. We're faster, look more professional and win noticeably more inquiries.
Frequently asked questions
How do the booking pages work?
Customers inquire or book online via customizable forms or a shop. Every inquiry lands automatically in the right event, with all requested info.
Can I take payments online directly?
Yes. Booking pages support direct payment; a signed inquiry automatically becomes the quote or invoice.
Can I embed the booking page in my website?
Yes, via iFrame on any website — in your own branding.
Can I set per-product questions and pricing logic?
Yes. Conditional pricing, availability, minimum values, kilometer pricing and custom questions per product.
Is there a free trial?
Yes, 7 days with full feature access, no credit card.
Ready to get started?
Try Univents for free and see how simple event management can be.
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