Your AI assistant for every event
Voice memo, connected inbox or chat – Univents understands what you mean and prepares everything. You approve, the AI does the rest.
7-day free trial · no credit card · live in minutes
- Wedding · 120 pax€9,996Quote
- Corporate event · 60 pax€1,726confirmed
Just say it. Univents does the rest.
A voice memo, a mail in your inbox or chat – see what the AI makes of it.
“Müller wedding, 120 guests, June 14, in the ballroom, buffet with flying dinner.”
Event created
- Müller wedding · 120 guests
- 14 Jun · ballroom · buffet + flying dinner
- Quote drafted automatically
Illustrative. You stay in control and approve before anything goes out.
Three ways AI saves you time
From first word to finished document – the AI works in the background while you focus on what matters.
From idea to finished event in seconds
Just speak: date, guest count, requests. Univents creates a complete event draft with timeline, tasks and a quote basis.
No inquiry falls through the cracks
The AI automatically spots enquiries in your connected inbox, pulls out the details and lays everything out for you, structured.
You stay in control – AI proposes, you approve
No document is ever sent without your approval. The AI acts as intelligent preparation; every decision stays with you.
Voice memo → finished event
Just speak it, get a complete event draft.
Record a short voice message – date, location, guest count, special requests. Univents transcribes it, extracts all key details and presents you with a complete event draft to approve.
No forms, no typing. The AI understands natural language and fills in all the relevant fields itself.
- Voice input usable in any situation
- Complete event draft in under a minute
- You review and approve – nothing is saved automatically
- 1Timeline built
- 2Tasks assigned
- 3Approved
Connect your inbox, understand enquiries
Connect your mailbox – the AI reads enquiries and prepares quotes and replies.
Enquiries land in your Univents inbox. The AI detects event type, date, guest count and special requests, summarises, prioritises and drafts a ready quote plus reply suggestion – straight from the inbox.
Important enquiries don't slip through. You review and approve – sending stays with you.
- Connect mailbox, detect enquiries automatically
- Summary, prioritisation, reply suggestions
- Quote draft straight from the inbox
Just say what should happen
Multi-step jobs by chat – the AI carries them out.
Say “schedule everyone free for Saturday” or “turn the quote into a full event plan” – the AI understands the job, plans the steps and creates everything, cross-linked in the system.
Even busywork in one command: “create these 10 recipes for me” – done, always with your confirmation.
- Schedule staff automatically
- Quote → complete event plan
- Batch tasks in one command
- Service Saturday3 open
- Kitchen Fridayfilled
- Setup & teardownconfirmed
Trained on your data
Ask for numbers, get reports.
The AI knows your account – events, revenue, contacts, documents. Ask “how was revenue in May?” and get the report, based on your real data.
The more you use it, the better it knows your business – always in your account, GDPR-compliant.
- Reports on demand
- Answers from your real data
- Data stays in your account
How you work today – and how it could be
No replacement, no automation. The AI prepares, you decide.
Without AI assistant
- Manually typing inquiries into Univents
- Building quotes by hand from an email
- Going through the inbox manually, handling each inquiry one by one
- Searching and clicking through the tool to find information
- No overview when multiple inquiries come in at once
With the AI assistant
- Voice memo or a mail in the inbox – Univents fills everything in
- AI reads the email, creates the quote draft, you approve
- Inbox prioritised and summarised, response suggestions ready
- Chat assistant answers questions directly from your data
- AI recognises priorities and suggests next steps
Frequently asked questions
Does the AI automatically send quotes or emails on my behalf?
No. The AI prepares drafts – quotes, replies, event entries – but no document or email is sent or saved without your explicit approval. You are always in control.
What data does the AI use to make suggestions?
The AI only accesses data within your Univents account: your events, inquiries, contacts, documents and products. No data is shared with other customers or used to train external models.
Does the voice memo feature work with fast or unclear speech?
The voice recognition is robust and handles normal speaking pace and common accents well. If individual fields are unclear they are flagged for manual review – you always see what was captured.
What happens if an email is not an event inquiry?
The AI classifies incoming messages and detects whether they contain an event inquiry. Messages without a clear inquiry context are not processed automatically and land normally in your inbox.
Can the chat assistant delete things or change data?
The chat assistant can prepare actions such as creating or editing entries, but no destructive actions like deletion are carried out without an explicit confirmation from you. Every action is traceable.
Ready to get started?
Try Univents for free and see how simple event management can be.
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