Party catering software that thinks ahead
No more lost WhatsApp enquiries and Excel spreadsheets. Univents brings enquiries, quotes, packing lists, staff and invoices into one system – so you focus on the food, not the chaos.
7-day free trial · no credit card · live in minutes
- Wedding · 120 paxQuote
- Corporate event · 60 paxconfirmed
- 5.0 on Capterra (5 reviews)
- GDPR-compliant
- Made in Germany
- Cancel monthly
Every party catering business knows these moments
Click your nightmare – we'll show you how Univents solves it.
Your booking page accepts enquiries around the clock – with date, guest count and preferred menu. Everything lands in one place automatically, nothing gets lost on a sticky note.
See the featureJust say it. Univents does the rest.
Speak it, connect your inbox or type in the chat – the AI does the rest. A few examples for exactly this area:
"Grill buffet for 60 people, Saturday, delivery at 5pm, Bauer company."
Job created
- Bauer grill buffet – Saturday
- 60 guests, delivery 5:00pm
- Packing list generating
Illustrative. You stay in control and approve before anything goes out.
Why party catering businesses choose Univents
From the first call to the paid invoice – everything in one system, no paperwork.
Never miss an enquiry again
Whether by phone, WhatsApp or online form – every enquiry lands in Univents automatically and waits for your reply.
Quotes in minutes, not hours
Professional quotes with line items, pricing and deposit requests – straight from the system, no Excel needed.
Staff and delivery at the push of a button
Schedule weekend helpers, plan delivery routes and print packing lists – all linked to the relevant job.
Enquiries from every channel – in one place
No enquiry gets buried in your inbox again.
Whether phone, WhatsApp or your own booking page – every enquiry lands in Univents automatically, with date, guest count and preferred menu.
Your booking page accepts enquiries around the clock and confirms automatically – you see everything centrally, without chasing calls.
- Custom booking page with your branding
- Capture date, guest count and menu choice
- Automatic confirmation to the enquirer
- Every channel lands in the same inbox
- Inquiry Mayrnew
- Follow-up Huberreplied
- Quote approvalinternal
Quotes and deposits in minutes
From phone call to signed quote – in minutes, not hours.
Create professional quotes directly from an enquiry – with line items, quantities and an automatic deposit invoice. No copy-paste, no spreadsheets.
The AI assistant reads enquiries from email or voice memo and drafts a quote for you – you review and send.
- Quote from enquiry in one click
- Deposit invoice created automatically
- Digital customer signature
- Quote versioning and archive
Buffet costing & purchasing, automatic
Costed per head, not eyeballed.
Guest count and menu automatically produce quantities, prices and purchase lists – including travel distance and weekend surcharge. No more manual spreadsheet costing.
Order lists for your suppliers are generated automatically from your bookings – with quantities and lead times matched to each job.
- Automatic per-guest quantity calculation
- Travel and weekend surcharges applied automatically
- Order lists sent straight to suppliers
- Recipes with ingredients & allergens
- Buffet · 120 guests€1,980
- Travel · 45 km€135
- Weekend surcharge€198
Delivery, routes & weekend staff
Enough hands and the right route for every job.
Packing and delivery lists are generated automatically from the job. Schedule drivers and casual staff directly on the job – with shift times and automatic invitations.
Delivery note ready to sign, returns and shortfall checks – all linked to the job, so nothing slips through.
- Packing list filtered by job
- Staff pool with availability tracking
- Shift assignment per job
- Delivery note ready to sign
Invoices you don't have to chase yourself
Paid, without you making the follow-up call.
The invoice is created automatically from the job – including deposit, final payment and payment reminders. Online payment right in the customer portal.
See open items at a glance while Univents sends reminders automatically – your bookkeeping gets clean, exported documents.
- Deposit and final invoice, automatic
- Automatic payment reminders
- Online payment in the customer portal
- Clean exports for bookkeeping
Done with sticky notes, Excel and missed calls
What party catering businesses spread across phone, WhatsApp and Excel today comes together in one place in Univents.
Phone, Excel & notes
- Enquiries by phone and WhatsApp, noted nowhere
- Buffet costing done by hand in Excel
- Packing list pieced together on paper
- Weekend helpers rounded up over WhatsApp
- Invoice rebuilt by hand, payment chased by phone
With Univents
- Enquiries captured automatically on your booking page
- Costing automatic from guest count and menu
- Packing and delivery lists automatic from the job
- Staff pool with automatic invitations
- Invoice automatic, payment reminders on their own
Unlike rigid accounting or till software, Univents gives you the full party catering workflow in one system – start on your own right away, transparent prices, cancellable monthly. Compare the software
“Everything is connected — booking, kitchen, staffing, billing. No more chaos, even with ten events at once.”
Frequently asked questions
Can I use Univents for last-minute enquiries?
Yes – Univents is designed for fast response times. Enquiries submitted via the online form arrive instantly, and you can send a quote back within minutes.
How do I create a packing list for a job?
Packing lists are generated automatically from the job line items. You can adjust them, print them or share them with your team – no manual compiling required.
Does Univents work for very small businesses?
Absolutely. Univents is built for sole traders and family-run caterers too – getting started is straightforward and you begin with exactly what you need.
Can I schedule my weekend casual workers through Univents?
Yes – maintain a staff pool, assign shifts directly on the job and send automatic email invitations. You see all confirmations at a glance.
Does Univents replace my existing accounting software?
Univents handles quotes, deposit invoices and final invoices. For bookkeeping you continue working with your accountant or accounting software – Univents delivers clean, ready-to-use documents.
What does party catering software like Univents cost?
Univents starts free with the Free plan — 4 quotes per month included, no credit card required. Paid plans start at the Core plan from 299 €/month and scale with your business size, cancellable monthly. All plans are listed on our pricing page.
Ready to get started?
Try Univents for free and see how simple event management can be.
We use cookies for statistics and — with your consent — for marketing (Google, Meta, LinkedIn) to improve our advertising. Details: Cookie Policy