E-invoices your accounting accepts
Univents creates XRechnung and ZUGFeRD from the same documents the PDF comes from. Download, send along, hand to accounting as a ZIP package – without a second program and without retyping.
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- INV-2041 · XRechnungXML included
- INV-2042 · ZUGFeRDPDF/A-3
From the invoice to the e-invoice
Three steps from the checked invoice to the document ready to send.
Write the invoice
The invoice is created from the quote as usual – with lines, tax and payment terms.
E-invoice and PDF come from the same document.
Choose the format
XRechnung as XML, ZUGFeRD directly inside the PDF, or QR invoice for Switzerland.
One click, no export through an intermediate file.
Send along or export
The e-invoice goes to the client with the invoice, or to accounting as a ZIP package.
The recipient gets an invoice they can read in.
XRechnung and ZUGFeRD from the same document
Both formats meet EN 16931 – you decide what the recipient needs.
XRechnung is created as a structured XML file that public authorities and many companies can read in; the buyer reference in the document is intended for the Leitweg-ID. ZUGFeRD puts the e-invoice straight into the PDF: a PDF/A-3 file with embedded XML that looks like a normal PDF to the recipient and can still be read by machine.
Both formats are available in every plan – without an add-on and without a request.
- XRechnung as XML
- ZUGFeRD as PDF/A-3 with embedded XML
- In every plan
Switzerland, cancellation and correction
The special cases stay verifiable too.
For Switzerland Univents creates the QR invoice with a payment part. Cancellation and invoice correction work the way accounting expects: the original invoice stays, the correction refers to it, and both carry their own number.
Cancellation and invoice correction are built to be GoBD-compliant: nothing is overwritten, every change stays traceable.
- QR invoice for Switzerland
- Cancellation without overwriting
- Invoice correction with a Link to the original
- QR invoice (CH)active
- CancellationGoBD-compliant
- Invoice correctionGoBD-compliant
Documents as a ZIP package
For accounting: one file with everything that belongs to a period.
You put together a ZIP package – with the list of documents, the PDFs and the e-invoices. Instead of gathering single files, accounting gets one package in which everything matches.
The package can be created for a period, for example for the month-end close.
- List, PDFs and e-invoices in one package
- For a period instead of document by document
- Everything accounting needs
- List of documentsincluded
- Invoices as PDFincluded
- E-invoicesincluded
Straight into accounting
Invoices and contacts arrive in the accounting program with a click.
You connect Lexware Office, sevdesk and bexio from the Core plan: invoices and contacts go over with a click instead of being exported and imported. The DATEV and BMD export are available from the Growth plan, if your accounting works with files.
Which route your business needs is up to your accounting – Univents does both.
- Lexware Office, sevdesk and bexio from Core
- DATEV and BMD export from Growth
- Invoices and contacts come along
- Lexware Officeconnected
- sevdeskconnected
- DATEV exportCSV
What the e-invoicing requirement asks for
In Germany the requirement applies to invoices between companies within the country.
Since 1 January 2025 every company must be able to receive e-invoices. Companies with more than €800,000 revenue in the previous year must issue them from 1 January 2027, everyone else from 1 January 2028. This is general information about the legal situation, not legal advice.
Anyone sending e-invoices earlier is on the safe side – XRechnung and ZUGFeRD can be created in every plan.
- Receiving since 1 January 2025
- Issuing from 1 January 2027 for large revenues
- From 1 January 2028 for everyone
- 1Receiving since 1 Jan 2025
- 2Issuing from 1 Jan 2027
- 3from 1 Jan 2028 for everyone
Frequently asked questions
Which e-invoice formats does Univents support?
XRechnung as XML, ZUGFeRD as PDF/A-3 with embedded XML, and the QR invoice for Switzerland. XRechnung and ZUGFeRD meet EN 16931 and are available in every plan.
Do I need an add-on module for e-invoices?
No. Creating, downloading and sending XRechnung, along with ZUGFeRD and the QR invoice, are included in every plan. Add-on modules cover other features.
When does the e-invoicing requirement apply in Germany?
Every company must be able to receive e-invoices since 1 January 2025. Companies with more than €800,000 revenue in the previous year must issue them from 1 January 2027, everyone else from 1 January 2028. This is general information, not legal advice.
How do I cancel an e-invoice?
With a cancellation or an invoice correction, GoBD-compliant: the original invoice stays, the correction refers to it, and nothing is overwritten.
Can I hand my documents to accounting in one go?
Yes, as a ZIP package with list, PDFs and e-invoices for a period. Alternatively you connect Lexware Office, sevdesk or bexio and transfer invoices and contacts directly.
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