A client portal that ends email back-and-forth on event changes
With the Univents EventHub, every client gets a secure link to all their events with you: timeline, documents and approvals in one place. Change requests arrive structured and traceable — not scattered across ten emails.
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AI generated- Contract Spring Festsigned
- Change request menunew
From link to confirmed change
Three steps from first access to a confirmed change.
Share the link
The client gets a secure link to all their events with you — no account, no password, no invite to manage.
Access in seconds, no IT hurdle.
See everything
The timeline, approved quotes, contracts and invoices are visible to the client in the portal — always the current version.
No more asking for the latest file.
Report and confirm a change
When the client wants a change, they report it in a structured way in the portal. The team sees it immediately and confirms it right in the system.
One history instead of ten emails.
Change requests with status instead of email ping-pong
Every change captured in a structured way — with history, not scattered across inboxes.
Instead of an email to three addresses, the client reports a change directly in the EventHub — more guests, a different menu. The request lands immediately with the right team.
Every request gets a status: submitted, in progress, applied. Nothing gets lost, even with several people working on the event.
- Changes reported in a structured way, not by email
- Status per request: submitted, in progress, applied
- Traceable history for everyone involved
AI generated- Menu changerequested
- Guest count +10accepted
- Add-on productnew
Accept and sign quotes digitally
Approval directly in the portal — no printing, scanning or fax.
Quotes, contracts and invoices sit ready for the client in the EventHub. Approval happens with a few clicks directly in the portal, digital and documented.
As soon as the client signs, the team sees the status immediately in the system — nobody has to chase whether the signature has arrived.
- Accept the quote directly in the portal
- Digital signature, documented in the system
- Status visible to the whole team immediately
AI generatedOne report, one automatic process
From change request to confirmation — no manual step in between.
When the client reports a change to guest count, date or products, the responsible team gets notified automatically. They apply it with one click — the event is then up to date everywhere.
Once the change is applied, the client sees the confirmation directly in the portal — one flow, no copy-pasting between an inbox and the planning tool.
- Automatic notification, applied with one click
- The team is notified without manual handoff
- The client sees the confirmation directly in the portal
AI generated- 1Timeline updated
- 2Team notified
- 3Client confirms
Every discussion, in one place, per event
At a glance: what's open, what's confirmed — across everyone involved.
Whether it's a change request, partner chat or approval: the EventHub bundles every open and completed item for an event in one place.
The team no longer has to dig through email threads to see what's still open — clients and partners communicate in the same system that's synced with the event planning.
- Open and completed items at a glance
- Your team has client messages bundled on the event
- Synced with event planning, no copy-paste emails
AI generatedFrequently asked questions
Why are event client change requests so time-consuming without a client portal?
Without a client portal, change requests usually travel by email: the client writes a message, someone on the team forwards it, a second person enters the change into the event plan — and several versions often exist in parallel because nobody sees the full history. With the Univents EventHub, the client reports the change directly in the portal. It's immediately visible to the right team, gets a status, and automatically updates the event plan — no email ping-pong, no version confusion.
Does my client need their own account for the client portal?
No. The client gets a secure link to their event and opens the EventHub directly in the browser — no registration, no password, no app to install.
What exactly does the client see in the EventHub?
Depending on what's shared, the client sees their event's timeline, approved documents such as the quote, contract and invoices, and the key event details. Anything not shared stays invisible to them.
How do reported changes actually make it into the event?
The client reports the change in a structured way in the portal. The team sees the request with its status, reviews it, and applies it to the event plan with one click. The client then sees the confirmation directly in the EventHub — all in the same system, without copy-pasting between an inbox and a planning tool.
Is the client portal suitable for event agencies and multiple locations?
Yes. Your client gets one secure link and sees every one of their events with you in it — you don't need to set up access per event. This works whether your team operates from one location or several.
Ready to get started?
Try Univents for free and see how simple event management can be.
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