Event venue software that makes organization simple
Manage bookings, rooms, customers and events centrally in one system. With Univents everything runs smoothly: from inquiry to event day.
7-day free trial · no credit card · live in minutes
- Ballroombooked
- Garden terraceoption
Every event venue knows these moments
Click your nightmare – we'll show you how Univents solves it.
A central occupancy calendar blocks the room immediately after the first booking. Overlaps are technically impossible – no chasing, no awkward calls.
See the featureJust say it. Univents does the rest.
Speak it, connect your inbox or type in the chat – the AI does the rest. A few examples for exactly this area:
Gala in the ballroom, 240 guests, 12 September, evening event, setup from 2 pm.
Event created
- Gala – 12 Sep, Ballroom
- 240 guests
- Setup: 14:00
Illustrative. You stay in control and approve before anything goes out.
Three reasons why venues love Univents
The event venue management system that saves overview, structure and time.
Never double-book again
All rooms, dates and events are automatically synced – no overlaps, no Excel errors.
Quotes & events in minutes
From an inquiry, a finished quote with event is created in a few clicks – including contracts and schedule.
Everything in one tool
From inquiry to contract to event day – Univents connects your entire planning in one system.
Room & occupancy management
No room gets double-booked – ever.
Keep overview of all rooms, bookings and events. Univents automatically blocks overlaps and ensures planning security.
Occupancy calendars, room groups and automatic blocking keep all bookings in sync – whether ballroom, terrace or combined capacities.
- Occupancy calendar with day & month view
- Room groups & sub-rooms
- Automatic blocking on double bookings
- External calendar sync
- Ballroombooked
- Garden terraceoption
- Loft studiofree
Quotes & contracts – professional in minutes
From quote to signed contract in minutes.
Create quotes, rental contracts and invoices directly from the inquiry – with CI layout, digital signature and event linking.
Deposits, invoices and payment reminders come from the same document – with your venue's logo, colours and fonts.
- Quote & contract templates in branding
- Digital signature & online payment
- Automatic invoices & reminders
- Customizable text blocks
Event & staff planning
Schedule, tasks and shifts – handled with one booking.
From every confirmed booking, a complete event is created with schedule, tasks and staff planning.
Every confirmed booking creates a complete event with timeline, responsibilities and shift plan – ready for the event day.
- Automatic event templates & to-dos
- Schedules with timelines & responsibilities
- Shift planning directly in the event
- Review & approval processes
Inquiries & CRM
Every inquiry becomes an event – automatically.
Every inquiry automatically lands in the matching event – with contact data, history and notes.
Contact data, email history and notes land automatically in the right event. Follow-ups and reminders happen on their own.
- Inquiry pipeline with status & filters
- Automatic customer creation in CRM
- Email history & notes
- Follow-ups & reminders
- 1Timeline built
- 2Tasks assigned
- 3Approved
Done with spreadsheets and paperwork
What event venues manage across multiple tools today all comes together in one place with Univents.
Excel, Email & Paper
- Occupancy plan in Excel – double bookings possible
- Quotes in Word, prices typed in manually
- Contracts sent back and forth by email
- Shifts coordinated via WhatsApp and notice boards
- Invoice manually rebuilt from the quote
With Univents
- Central calendar with automatic blocking
- Quotes in your own CI, pricing calculated automatically
- Digital signature, online payment, everything in the system
- Shift planning and time tracking digital in the event
- Invoice created from the booking with one click
Frequently asked questions
Who is Univents event-venue software for?
For event venues, function halls and hotels — rooms, inquiries, quotes and events centrally in one system.
Does Univents prevent double bookings?
Yes. Rooms, dates and events are automatically synced; on a booking the system automatically blocks all connected rooms.
Can I manage multiple rooms and room groups?
Yes, including sub-rooms, combined bookings, capacity and equipment per room, plus calendar sync with external calendars.
Can quotes, contracts and invoices use my own branding?
Yes. Templates in your CI, digital signature, online payment and automatic invoices with payment reminders.
Is there a free trial?
Yes, 7 days with full feature access, no credit card.
Ready to get started?
Try Univents for free and see how simple event management can be.
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