Event Rental Software That Keeps Everything in View
Furniture, tents, tableware, tech – Univents shows you availability at a glance, automates packing and delivery lists, and keeps your setup crew on schedule.
7-day free trial · no credit card · live in minutes
- Banquet seatingon hold
- Marquee 10×20booked out
Every Event Rental Business Knows These Moments
Click your nightmare – we'll show you how Univents fixes it.
Univents shows you in real time which items are booked, on hold, or free – at a glance, for everyone on the team.
See the featureJust say it. Univents does the rest.
Speak it, connect your inbox or type in the chat – the AI does the rest. A few examples for exactly this area:
Enquiry: 200 chairs and 20 tables for Saturday
Rental enquiry captured
- 200 chairs reserved
- 20 tables checked: available
- Delivery date Saturday noted
Illustrative. You stay in control and approve before anything goes out.
Why Event Rental Businesses Choose Univents
The software that prevents double-bookings, speeds up quotes, and automates delivery logistics.
Availability at a Glance
See instantly which items are booked, on hold, or free – no spreadsheets, no back-and-forth.
No Double Bookings
The system blocks conflicts before they happen. No item is scheduled twice for the same date.
Delivery and Crew Under Control
Packing and delivery lists are generated automatically from the booking. The setup crew knows where to be and when.
Manage Availability and Inquiries in One Place
Always know what's free – before the customer asks.
Every tent, table, and lighting rig is tracked in the system. Inquiries are checked against inventory in real time – conflicts are impossible.
Inquiries from the booking portal land directly in the system. Availability is checked in real time; options and confirmations are set with a single click.
- Real-time availability for all items
- Automatic options and booking blocks
- Online inquiries directly in the calendar
- Multi-day events planned without friction
- Banquet seatingon hold
- Marquee 10×20booked out
- Lounge setavailable
Quotes and Contracts for Large Item Lists
80 line items, professional, done in minutes.
Drag items from the catalog with quantities, setup times, and delivery prices into a quote. Your own branding, digital signature included.
The signed quote automatically generates the delivery note and invoice – no double data entry.
- Item catalog with quantities and prices
- Your branding – logo, colors, text blocks
- Digital signature compliant with eIDAS
- Automatic delivery notes and invoices
Packing and Delivery Lists Created Automatically
No more building packing lists by hand.
Every confirmed booking generates a complete packing list automatically. Items, quantities, and delivery address included – PDF export with one click.
Return lists and damage reports are generated from the same booking. Missing or damaged items are documented immediately.
- Automatic packing lists from the booking
- Delivery note as PDF with one click
- Return and damage reports
- Multiple delivery locations per event
- 1Order list created
- 2Supplier selected
- 3Ordered
Schedule the Setup and Teardown Crew
Who does what – without WhatsApp groups.
Create shifts for setup and teardown directly in the event, assign crew, and track time digitally. Everyone knows when and where they're needed.
Temporary staff can apply for open shifts. Weekend and holiday surcharges are calculated automatically.
- Setup and teardown shifts inside the event
- Crew assignment with a single confirmation
- Digital time tracking on site
- Automatic surcharge calculation
Done With Spreadsheets, Notes, and WhatsApp
What rental businesses manage across Excel, phone calls, and WhatsApp today runs in one place with Univents.
Excel, Notes & WhatsApp
- Check availability in your head or via spreadsheet
- Double booking noticed only at delivery
- Build every delivery packing list by hand
- Assign crew via WhatsApp
- Quote with 80 line items in Excel
With Univents
- Real-time availability for all items at a glance
- Conflicts blocked automatically
- Packing and delivery lists generated automatically from the booking
- Shifts planned digitally, time tracked digitally
- Quote from the catalog – done in minutes
“I finally always know what happens when and where — and so does the whole team. No more endless emails.”
Frequently asked questions
Who is Univents' event rental software designed for?
For rental businesses of all sizes – furniture, tents, tableware, tech, and décor. Whether you're a small family operation or a large event equipment company, the system scales with you.
How does Univents prevent double bookings?
Every item is tracked with its availability in the system. Once a booking is confirmed, the system automatically blocks that period – a second booking of the same item on the same date is not possible.
Are packing and delivery lists really generated automatically?
Yes. Every confirmed booking generates a complete packing list with items, quantities, and delivery address. PDF export with one click, return protocol included.
Can I create quotes with many line items quickly?
Yes. Drag items from the catalog into the quote, adjust quantities, done. Quotes in your own branding with a digital signature are sent in minutes.
Is there a free trial?
Yes, 7 days with full functionality, no credit card required. Your data is retained when you subscribe afterwards.
Ready to get started?
Try Univents for free and see how simple event management can be.
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