Your team – planned, tracked, paid
Whether permanent staff or temp workers: Univents shows you at any time who is working when, what was delivered and what it costs. Your staffing stays clear and your payroll stays accurate.
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- Service Saturday3 open
- Kitchen Fridayfilled
Just say it. Univents does the rest.
Speak it, connect your inbox or type in the chat – the AI does the rest. A few examples for exactly this area:
Add Lisa to Saturday service shift, 6 pm to 11 pm, Rooftop event.
Shift added
- Staff: Lisa Bauer
- Saturday, 18:00–23:00
- Role: Service
Illustrative. You stay in control and approve before anything goes out.
How staff planning works with Univents
A clear process – from shift plan to payroll export. All connected, no Excel, no duplicate work.
Plan shifts
Create shifts directly in the event or cross-event – with roles, times and tasks. Temps can apply themselves.
Clear responsibilities and fair distribution – no more follow-up questions.
Track time
Staff clock in digitally. Breaks, night and holiday bonuses are automatically accounted for.
Compliant time tracking without calculation errors or Excel lists.
Export payroll
All tracked times flow directly into labor costs and tax exports – including vacation and surcharges.
Accurate payroll in minutes instead of hours.
Shift planning – clear, flexible, integrated
Every shift in view – for every event, every team.
Plan all shifts centrally, whether for individual events or recurring assignments.
Casual staff can apply for open slots and responsibilities are immediately visible – no back-and-forth, no chaos.
- Shift planning per event or cross-team
- Application function for temps
- Product and task linking
Time tracking – simple & compliant
Legally compliant time tracking runs automatically in the background.
Staff track time directly – via app or desktop. The system detects breaks and checks rest times.
Breaks, rest periods, and time balances are checked by the system. Admin approval is just one click away.
- Automatic break & blocking rules
- Time balances with over- and undertime
- Admin approval before payroll
- 1Break detected
- 2Balance calculated
- 3Approved
Labor costs – calculated automatically
Labour costs in real time – no spreadsheet tangle.
Tracked times automatically become labor costs – including night, holiday and Sunday surcharges.
Night, public holiday, and Sunday supplements flow in automatically. See staffing costs per event at a glance.
- Automatic surcharge calculation
- Integration into finance documents
- Live overview of staff costs
Vacation & absence management
Holiday, sickness, cover – all in one system.
Vacation, sick days and replacements run through the same system – approved by the responsible managers.
Leave requests are approved or declined directly. Public holiday logic adapts automatically by location.
- Vacation requests & approvals in the tool
- Automatic replacement suggestions
- Holiday logic per location
- Holiday Mayapproved
- Sick leavereported
- Coverplanned
Payroll tax export & reporting
One-click export – compatible with standard accounting tools.
With one click you get clean, legally compliant data for your tax advisor or payroll system.
Holiday and supplement days are included. Your accountant gets clean, verified figures.
- Export by period & staff
- Inclusion of vacation and surcharges
- Saves time and guarantees accurate numbers
Roles & skills
Always the right person for the right shift.
Tag staff by skills (e.g. kitchen, service, driver) – so the right person always ends up in the right assignment.
Skill tags make assignment easy. New shifts are suggested pre-filled by the system.
- Skill-based shift assignment
- Internal & external participants
- Qualifications per role
- Kitchen12 crew
- Service20 crew
- Driver6 crew
Shift plan – try it now
Click an open slot and see how easy it is to fill shifts.
“Everything is connected — booking, kitchen, staffing, billing. No more chaos, even with ten events at once.”
Frequently asked questions
What does staff planning cover?
Shift planning, time tracking, automatic supplements and break rules, vacation management and payroll/tax export.
Are supplements calculated automatically?
Yes. Smart supplement logic by time, weekday and holiday — including break rules.
How does time tracking work?
Staff track time and request vacation; capture and export happen in one step.
Can I plan by departments and cost centers?
Yes. Department/cost-center management and substitution logic are included.
Is there a payroll export?
Yes. Payroll and tax export for billing in one click.
Ready to get started?
Try Univents for free and see how simple event management can be.
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