Software for room and resource planning in your event venue
Plan seating, multiple venues and the right equipment in one place – with automatic availability checks, so no room ever gets double-booked.
7-day free trial · no credit card · live in minutes
- Hall Abooked
- Foyerrequested
How your floor plan comes together
From the first table to the finished seating layout – in three steps.
Assign venues
Assign one or several venues to an event – a hall, a foyer and a terrace together.
Every space on one event.
Design the floor plan
Place tables, stage and seating visually right on the event, in the seating planner – no more paper sketches.
No second plan in a separate file.
Check availability
Univents shows instantly which rooms are free on the requested date – double bookings surface before they happen.
No unpleasant surprise for the client.
Floor Plan & Seating: Draw Rooms, Table Numbers, Save Building Blocks
Create floor plans right in the tool, place tables, chairs, walls and pillars, and save arrangements as reusable building blocks. Attach plans to locations so they come along when a venue is selected. You’ll see how to set the room size and floor plan, place tables and objects, adjust seats, angles and table numbers, save arrangements as a building block, and assign floor plans to a location.
Chapters
Show transcript
Next, let’s walk through the floor plan editor. Here you can create your floor plans directly in the tool. You can set the room size, upload a floor plan image, and decide whether the system draws the chairs automatically or you place them yourself. Here we can add our tables and similar objects directly. We can also drag in walls, pillars and the like to build out the whole floor plan. For each element we can also adjust the individual details — the diameter, the number of seats, the angle it’s placed at — and we can also enter table numbers here. We can also save these elements as a building block. So if I group several elements together, I can save them as one shared block and insert that block again elsewhere. These complete plans can also be attached to the relevant locations. So if we go into Locations and edit a location, we can add the matching floor plan here too. We can specify which floor plan to add, we can also use a floor plan from our templates, and then add the individual floor plans that belong to each location, so that they come along automatically when that location is selected.
Seating planner for every event
Place tables, stage and reception right on the floor plan.
In every event's floor plan you place tables, stage area and other elements visually – no sketching on paper or in a separate file.
The plan belongs to the event: if guest count or schedule changes, it shows immediately, without maintaining a second plan.
- Visual floor plan per event
- Tables, stage and areas freely placeable
- Always matches the current event
- Banquet tables80 seatsplaced
- Stage6×4 mplaced
- Reception area40 seatsdone
Multiple venues per event
Manage a hall, foyer and terrace together.
One event can occupy several venues at once – reception in the foyer, dinner in the hall. Every space stays visible on one event.
Each venue can have required products attached – equipment, seating or staff that get booked automatically as soon as the room is assigned.
- Any number of venues per event
- Required equipment booked automatically
- Nothing gets forgotten
- 1Required equipment booked automatically
- 2Team sees both rooms
- 3Ready for the floor plan
Availability at a glance
Double bookings surface before they happen.
Univents checks every venue's availability for the requested date – while you're planning, not when the client calls.
See free, requested and booked for every room at once – across every event in the season.
- Availability check per venue
- Free, requested or booked at a glance
- Across every event in the season
Templates that fit into daily work
A proven layout is one click away.
For recurring formats, save a floor plan as a template and reuse it for the next matching event – tables and stage are ready instantly.
The chosen venues appear automatically on the booking page for clients and in the function sheet for kitchen and service – one floor plan, visible everywhere.
- Floor plan templates for recurring events
- Visible on the booking page
- In the function sheet for kitchen & service
Frequently asked questions
What is Univents' room and resource planning?
A tool for planning seating, multiple venues and required equipment right on the event – including availability checks so no room ever gets double-booked.
Can I assign multiple venues to one event?
Yes. One event can occupy several venues at once, such as the foyer for the reception and the hall for dinner – every space stays visible on one event.
How does the seating planner work?
You place tables, stage and other elements visually in the event's floor plan. The plan belongs to the event and is visible to the team and kitchen at any time.
Does Univents catch double bookings of rooms?
Yes. Univents checks every venue's availability for the requested date and shows free, requested and booked at a glance – across every event in the season.
How does the floor plan connect to the booking page and function sheet?
The assigned venues appear automatically on your booking page for clients and in the function sheet for kitchen and service – no double maintenance.
Ready to get started?
Try Univents for free and see how simple event management can be.
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