Software for restaurants with an events business
Staff rota, kitchen, quotes and invoicing for your events business in one system. From a banquet in the inn to a catering order, everything hangs off the same event record.
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AI generated- Beef tenderloinIn progress
- Dessert buffetDone
- 5.0 on Capterra (5 reviews)
- GDPR-compliant
- Made in Germany
- Cancel monthly
Every restaurateur with an events business knows these moments
Pick your nightmare and we will show you how Univents solves it.
Shifts are planned directly on the event, with guest count, run sheet and menu right next to them. Whoever is rostered gets the confirmation on their phone and sees every change straight away.
See the featureJust say it. Univents does the rest.
Speak it, connect your inbox or type in the chat – the AI does the rest. A few examples for exactly this area:
Birthday party for 40 people in the hall, 12 October
Event created
- 12 October reserved
- Hall booked for 40 guests
- Menu agreement created as a task
Illustrative. You stay in control and approve before anything goes out.
One record instead of five disconnected tools
If you run parties, buffets and caterings alongside daily service, staff, kitchen and invoices usually live in three separate tools. Univents attaches them to the same event.
The rota knows the event
Shifts are created on the event they are needed for. Who works when sits next to guest count, run sheet and menu instead of in a separate spreadsheet.
The kitchen sees what was sold
Production lists and kitchen sheets come out of the booking. The team works with the quantities from the quote, not with retyped ones.
Invoicing without a second entry
Quote, invoice and payment status hang off the same event. What changes on the event changes on the document too.
Enquiry, quote and booking on one event
The party enquiry becomes the record everything else hangs off.
Enquiries from the online form, the phone or the shared inbox arrive structured: date, guest count, room and menu wishes land in the right place straight away. The quote is built from that same enquiry, with nobody retyping anything.
The client portal shows the host where things stand: quote, changes, open questions. Whatever they confirm is visible in the house immediately.
- Booking pages for party enquiries
- Enquiries from form, phone and inbox in one place
- Quotes built from the enquiry, without retyping
- Client portal for questions and confirmations
AI generated- Wedding · 120 paxQuote
- Corporate event · 60 paxconfirmed
- Gala Kavalierhaus · 240new
Staff rota and shifts per event
Who works sits next to what they work on.
Shifts are planned directly on the event: service, kitchen, casual staff. Univents shows availability, prevents double bookings and sends the confirmation to the employee without anyone forwarding a list.
If the guest count or the start time changes, everyone rostered sees the new version. No printed notice, no chat thread.
- Plan shifts directly on the event
- Availability and double bookings at a glance
- Confirmations and changes sent to the team automatically
- Casual and permanent staff in the same plan
AI generatedEmployee portal, time tracking and payroll export
From clocking in to the payroll office without paper.
The employee portal runs as an app on the phone and announces new shifts by push notification. People clock in and out on mobile, and the hours go through an approval step before they count.
Univents calculates public holiday supplements from the holiday calendar for Germany, Austria and Switzerland. The payroll export goes as a file to your payroll office, which imports it into DATEV.
- Employee portal as an app with push notifications
- Mobile time tracking with an approval step
- Public holiday supplements from the regional calendar
- Payroll export for your payroll office to import
AI generated- 1Break detected
- 2Balance calculated
- 3Approved
Kitchen display, production list and function sheet
The kitchen works with the quantities from the booking.
The booked items become the production list and the function sheet. The kitchen display shows every item in three states: open, in progress, done. Ticking something off makes it visible to everyone.
If the host changes the guest count, the quantities change with it. Nobody recalculates by hand a second time.
- Kitchen display with open, in progress and done
- Production list straight from the booking
- Function sheet for kitchen and service
- Quantities follow the guest count of the event
AI generatedQuotes, invoices and payment status
Documents from the event data, with follow-ups you do not have to remember.
Quotes are built from templates and the items on the event. If the answer does not come, Univents follows up on the deadlines you set.
An online payment link can go on the invoice. The payment status sits on the event, not in a folder of bank statements.
- Quotes from templates and event items
- Automatic follow-up on open quotes
- Invoice with an online payment link
- Payment status on the event
AI generatedReports on revenue, margin and cost
After the season you know which party paid off.
Univents reports revenue, contribution margin, food cost and staff cost per event. Because booking, kitchen and rota hang off the same record, the numbers are there without extra work.
So you can see whether weddings or corporate parties contribute more, and at what staffing level.
- Revenue and contribution margin per event
- Food cost from the booked items
- Staff cost from the rota
- Reporting without a second set of data
AI generated- Revenue€18,400
- Food cost€6,200
- Staff€4,100
An events business in hospitality, with and without Univents
The difference is not how many tools you run, but whether they know the same event.
Without Univents
- Rota in a spreadsheet that does not know the party
- Kitchen sheet retyped from the quote
- Timesheets on paper, supplements worked out by hand
- Quote in Word, invoice in a second program
- At year end nobody knows which party paid off
With Univents
- Shifts hang off the event, with guest count and run sheet
- Production list and kitchen sheet come from the booked items
- Clocked in on mobile, holiday supplements from the regional calendar
- Quote and invoice from the same event data
- Revenue, food cost and staff cost per event
Pure rota tools do not know the event, pure inventory software knows neither staff nor document. Univents attaches enquiry, quote, booking, production, staff and invoice to the same event. See the software comparison
“Everything is connected — booking, kitchen, staffing, billing. No more chaos, even with ten events at once.”
Frequently asked questions
Which software connects staff rota and kitchen planning?
Univents plans shifts and kitchen work on the same event. The rota knows the guest count and the run sheet, the production list comes from the booked items. Both read the same record, so there is nothing to reconcile between two tools.
Do I need a separate HR tool next to the event software?
For the events business, usually not. Univents covers the rota, shift confirmations, mobile time tracking with approval, public holiday supplements and the payroll export. Payroll itself stays with your payroll office, which imports the exported file.
Which software centralises kitchen operations and staff planning in a hospitality business?
Univents. Enquiry, quote, booking, production, staff and invoice hang off one event record. The kitchen display shows every item as open, in progress or done, and the rota shows who is assigned to it.
Does Univents replace our point of sale system?
No. Univents is not a till and does not handle à la carte service. It covers the events business: parties, buffets, banquets and catering orders, from enquiry to invoice. Your point of sale keeps running alongside it.
How do the worked hours get into payroll?
Staff clock in and out in the portal on their phone, and the hours go through approval. Univents then produces a payroll export that your payroll office imports into DATEV. Public holiday supplements are already applied from the holiday calendar for Germany, Austria and Switzerland.
Does this work for an inn that only runs a few parties a month?
Yes. The benefit starts with the first event, because quote, kitchen sheet and rota no longer have to be maintained separately. Univents can be cancelled monthly and tried without a sales call.
Ready to get started?
Try Univents for free and see how simple event management can be.
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