Event Software for Hotels
From banquet inquiry to function sheet: Univents connects reception, banquet, and kitchen in one system – so no detail gets lost between departments.
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- Wedding · 120 paxQuote
- Corporate event · 60 paxconfirmed
Every event hotel knows these moments
Click your nightmare – we'll show you how Univents solves it.
Structured inquiry intake with an online form: room, date, guest count, and menu requests land instantly in the shared inbox – visible to all departments in real time.
See the featureJust say it. Univents does the rest.
Speak it, connect your inbox or type in the chat – the AI does the rest. A few examples for exactly this area:
Banquet for 80 people in the ballroom, 5th October
Banquet event created
- Date 5th October reserved
- Ballroom planned for 80 guests
- Menu selection added as task
Illustrative. You stay in control and approve before anything goes out.
Less coordination. More booked events.
Hotels with banquet operations deal with fragmented communication every day. Univents solves this with a shared workspace for everyone involved.
Reception and banquet always in sync
Inquiries, quotes, and changes land instantly in the shared inbox – no double entry, no information lost between shifts.
Quotes in minutes, not hours
Templates, price lists, and room availability are directly linked. One click on "Create quote" and it's ready to send in under five minutes.
Everything in one place – from inquiry to invoice
Event data, guest count, menu wishes, and invoices all live in one place. No searching through emails, no parallel spreadsheets.
Structured banquet and event inquiry capture
From first contact to confirmed booking – no paperwork.
Inquiries via online form, phone, or email land directly in the Univents inbox. Room, date, guest count, and menu requests are structured immediately – visible to reception and banquet at the same time.
Internal notes, tasks, and status changes keep everyone updated without a single forwarded email.
- Online form for banquet inquiries
- Shared inbox for all departments
- Status tracking from inquiry to booking
- Automatic room availability check
- Wedding · 120 paxQuote
- Corporate event · 60 paxconfirmed
- Gala Kavalierhaus · 240new
Quotes and invoices for events
Professional documents directly from event data.
Univents pulls room, date, menu, and guest count directly from the inquiry into the quote. No double entry. The result is a signature-ready document in your corporate design.
After the event, the invoice is created with one click from the confirmed quote – including all add-ons and menu changes.
- Quotes from event data in minutes
- Digital signature directly in the document
- Invoice at the push of a button from the quote
- Payment status in view – for every event
Function sheets and banquet run-of-show
Kitchen, service, and tech work from the same plan.
Univents automatically generates a function sheet from event data with run times, menu details, and staff assignments. Changes are synced live – no printing, no distributing.
The kitchen team sees exactly when each course needs to be ready and for how many guests. Service and tech get their schedule delivered directly to their shift.
- Automatically generated function sheets
- Live sync on changes
- Run times for kitchen, service, and tech
- Shareable link for external staff
Service staff and shift planning
The right team at the right time in the right place.
Plan service staff, banquet employees, and external contractors directly in the event. Univents shows availability, prevents double bookings, and automatically sends shift confirmations.
After the event, working hours can be exported – directly into your payroll or time tracking system.
- Staff planning directly in the event
- Availability check at a glance
- Automatic shift notifications
- Hours export for billing
- Service team6 people
- Tech crewconfirmed
- Floralsexternal
How banquet operations run with Univents
Compare the old workflow of emails, spreadsheets, and printouts with a shared workspace in Univents.
Without Univents
- Inquiries come via email, phone, and word of mouth – no shared overview
- Quotes are manually created in Word or Excel and sent by email
- Function sheet is printed and distributed to kitchen, service, and tech
- Staff planning in a separate spreadsheet, changes communicated verbally
- Invoice created manually after the event – errors from double entry
With Univents
- All inquiries land structured in the shared inbox
- Quote in minutes from event data – ready to send with digital sign
- Function sheet automatically created and shared live with all departments
- Service team planned directly in the event, shift times sent automatically
- Invoice with one click from the confirmed quote – zero double entries
“Writing quotes now takes just a few minutes. We're faster, look more professional and win noticeably more inquiries.”
Frequently asked questions
Is Univents specifically built for hotels with banquet facilities?
Univents is built for all event-driven hospitality businesses – and fully covers hotel banquet operations: inquiries, quotes, function sheets, staff planning, and invoicing in one system.
Can reception and banquet access the same data simultaneously?
Yes. Every team member works in the same workspace. Inquiries, quotes, and changes are immediately visible to everyone – whether reception, banquet, or kitchen.
How long does it take to create a quote for a banquet event?
With Univents, quotes are typically ready in under five minutes. Room, date, guest count, and menu items are pulled directly from the inquiry – no retyping.
Can the kitchen team view function sheets directly in Univents?
Yes. The kitchen team sees run times, menu details, and guest counts in real time. Changes are synchronized instantly – no printing required.
Can we use Univents alongside our existing PMS (Property Management System)?
Univents complements your PMS for the entire event and banquet workflow. Inquiries, documents, and staff planning run in Univents while your PMS manages room occupancy.
Ready to get started?
Try Univents for free and see how simple event management can be.
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