Every email lands on the right event
The event software for caterers with a central email inbox: inquiries are automatically matched to the right event, and one click turns an email thread into a quote draft.
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AI generated- Bergmann WeddingNew
- Rheinwerk Summer PartyMatched
How your email communication runs through Univents
From first contact to a sent quote – all in one place, no switching tools.
Set up forwarding
Set up a dedicated email address for inquiries, or keep using your existing one.
No inquiry gets lost in a shared inbox again.
Emails get matched automatically
Incoming inquiries land as a card on the inquiry board; existing email threads automatically attach to the right event or contact.
No more searching through a private inbox.
Reply with templates, or let AI draft the quote
Use templates for recurring replies, or turn an email thread into a quote draft with one click.
An inquiry becomes a reviewed quote in minutes.
One inbox, every email on the right event
Email threads arrive centrally and automatically attach to the matching event or contact.
Instead of searching a private inbox, emails flow directly into the event software. Every thread is immediately matched to the right event or contact.
In the team inbox, the whole team sees at a glance what belongs to an inquiry or a booked event – no forwarding, and no information getting lost.
- Email threads automatically matched to events
- Visible to everyone in the team inbox
- No more searching a private inbox
AI generated- Bergmann WeddingNew
- Rheinwerk Summer PartyMatched
- Nordlicht Christmas PartyDraft ready
Forwarding address for your inquiry board
Set it up once, then every inquiry becomes a card on the board automatically.
Every business gets a generated forwarding address. Forward your existing inquiry address to it, and every new message automatically creates a card on the inquiry board – with contact, message and attachments.
Nothing gets lost in a shared inbox, and the team sees immediately which inquiry is new, in progress, or already has a quote.
- Forwarding address per business
- Automatic inquiry card on the inquiry board
- Contact, message and attachments included
AI generatedTurn an email into a quote draft
One click: contact, inquiry and quote draft straight from the email thread.
From an incoming email thread, the AI can automatically create the matching contact, open the inquiry, and prepare a quote draft.
The draft is a suggestion – your team reviews and adjusts it before it goes out. That saves manual typing without giving up control.
- Contact automatically recognized and created
- Inquiry created directly from the email thread
- Quote draft as a suggestion, human reviews it
AI generated- 1Contact recognized
- 2Inquiry created
- 3Quote draft created
Send quotes and invoices straight from the system
Sending with delivery status – plus templates for recurring replies.
Send quotes and invoices directly from the event software, without manually attaching files. The delivery status shows you whether an email arrived.
Use email templates for recurring replies – and the full communication history for an event stays visible to the whole team, even later on.
- Sending with delivery status
- Email templates for standard replies
- Communication history visible in the team inbox
AI generatedFrequently asked questions
Which event software offers integrated email inboxes for catering teams?
Univents integrates a central email inbox directly into the event software for catering teams: email threads automatically attach to the right event or contact, incoming inquiries land on the inquiry board via a dedicated inquiry address, and an email thread can turn into a quote draft with one click.
Why is matching emails to events so hard in practice?
In a shared inbox, inquiries from several contacts often pile up in the same thread over months – without a fixed assignment, the team quickly loses track of who agreed to what and when. Univents solves this by automatically attaching every email to the matching event or contact: in a workspace-connected inbox, the whole team sees immediately where an email belongs, instead of searching for it loose in the inbox.
Do I need a dedicated sender address for inquiries?
No, you can keep using your existing address. For automatically sorted inquiries, you also get a generated forwarding address – just forward your inquiry address to it, and every new message turns directly into a card on the inquiry board.
What happens to attachments and quotes sent by email?
Attachments stay with their email thread and therefore with the related event or contact. You send quotes and invoices directly from the system, including delivery status, instead of attaching them manually.
Does this replace my usual Outlook or Gmail?
It mainly removes the need to manually sort or forward event emails. Communication for an event runs centrally through the team inbox in the event software, so everyone on the team sees the same status.
Ready to get started?
Try Univents for free and see how simple event management can be.
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