The event agency software for agencies and event organizers.
Univents is the operational ERP for event agencies: inquiry, quote, contract, staff, suppliers and invoicing — all in one system, not scattered across five tools and three spreadsheets.
7-day free trial · no credit card · live in minutes
- Wedding · 120 paxQuote
- Corporate event · 60 paxconfirmed
- 5.0 on Capterra (6 reviews)
- GDPR-compliant
- Made in Germany
- Cancel anytime
Every event agency knows these moments
Click your nightmare — we'll show you how Univents solves it.
Instead of five lists in five files, you work in one shared workspace: all events, all responsibilities, one live status.
See the featureJust say it. Univents does the rest.
Speak it, connect your inbox or type in the chat – the AI does the rest. A few examples for exactly this area:
Corporate event, 300 guests, with stage and catering
Event created
- Event "Corporate Event 300" created
- Stage & catering added as work packages
- Budget frame set to €45,000
Illustrative. You stay in control and approve before anything goes out.
Why agencies choose Univents
From the first client brief to the final invoice — without friction between tools.
All projects under control
Ten client events running in parallel — Univents shows you at a glance what's on track, what's urgent, and what's coming up next.
Less coordination overhead
Schedule, brief and confirm staff, freelancers and external suppliers in one system — no more endless email chains.
Budget control per event
Costs and revenue per project in real time — no more surprises when you calculate the margin after the event.
Quotes & contracts in your agency's brand
All projects, one view — no blind spots.
Create professional quotes and contracts directly from Univents — with your templates, your layout, your language. No more copy-pasting from Word.
Link tasks, deadlines and responsibilities directly to the event entry. Every team member sees what's open at a glance.
- Quotes in minutes, not hours
- Client CI built right in
- Digital signature included
- Versioning & approval workflow
Multi-event overview for the whole agency
Calculated in Univents — not across three different files.
Keep track of all active projects — timeline, status, open tasks and responsibilities at a glance, without hunting across three systems.
Services, supplier costs and margins are managed in the same quote. No exports, no recalculating.
- All events in parallel view
- Status tracking per project phase
- Tasks & deadlines per event
- Team workload at a click
Coordinate staff & suppliers
Clients see the status — you stop making calls.
Schedule freelancers, in-house staff and external suppliers directly in the event context — with availability checks, briefings and booking confirmations from one system.
Status updates, approvals and messages go through the EventHub. Clients stay informed without you having to chase them.
- Freelancers & staff in one list
- Check availability & book
- Send briefings automatically
- Supplier bookings with confirmation
Budget & finances per event
Who does what? Everyone knows — before, during, and after the event.
See at project level what you budgeted, what's already been booked, and what the event actually earned — no export to Excel required.
Roles, shifts and briefings are stored in the system. No WhatsApp chaos, no forgotten tasks.
- Budget vs. actual costs live
- Assign incoming invoices directly
- Contribution margin per project
- Final invoice in one click
- Finalize menuopen
- Seating planin progress
- Tech checkdone
Speakers and exhibitors supply their own details
One form per event instead of 40 emails and a spreadsheet.
Congress, trade fair, conference: for every event you create its own form and share it as an open link or as a personal email invitation. Talk title, short bio, stand size, arrival time, technical requirements — you ask for exactly what the programme and the planning need.
Every submission automatically becomes a contributor to the event, including uploaded files such as logos, slide decks or insurance certificates. Anyone who needs to add something later opens the same link again — nothing to retype, nothing to chase.
- Open link or personal invitation
- File upload for logos, slides & certificates
- Submissions land straight with the contributors
- Cap the places, spot the stragglers
- Dr. Weiß — keynoteComplete
- Nordlicht GmbH — stand B12Received
- Alpin Systems — stand C4File missing
Done with spreadsheets, email, and five tools
What agencies spread across a dozen tools today runs in one place with Univents.
Excel, Email & 5 Tools
- 5 workstreams, 5 Excel lists — nobody has the same version
- Quotes cobbled together across supplier emails and spreadsheets
- Client calls — you call around to find out the status
- Who does what? Sorted via WhatsApp the night before
- Post-event P&L? Never get around to it
With Univents
- One shared workspace, all project statuses live
- Quote and costing in one system, brand identity included
- Client sees status in EventHub, follow-up calls disappear
- Roles and shifts in the system, everyone confirmed
- Numbers per event automatic — contribution margin at a click
Instead of weeks of onboarding like classic event software, you're up and running in minutes with Univents – no sales call, transparent prices, cancellable monthly. See the comparison
Frequently asked questions
Is Univents a project management tool or an ERP?
Both — Univents combines operational project management (events, tasks, team) with commercial processes (quotes, contracts, invoices, budgets) in one system built specifically for event agencies.
Can we manage multiple client events at the same time?
Yes, that's exactly what Univents is built for. You see all active projects in a clear overview — with status, deadlines and responsibilities at a glance.
How do I book external freelancers and suppliers?
Add freelancers and suppliers to the system once and then schedule them directly within each event — including availability checks, briefing delivery and booking confirmation.
Can I use my own quote and contract templates?
Yes. Univents supports custom templates in your agency's brand identity so all documents look professional and on-brand — without manual post-processing.
What does Univents cost for an agency?
Pricing is based on team size. Start with a free demo — we'll show you live how Univents works for your agency.
How do I collect details from speakers and exhibitors for a congress?
Through a form attached to that specific event. You share either an open link or personal email invitations and ask for what you need — talk title, stand size, arrival, technical requirements — including a file upload for logos, slides or certificates. Every submission becomes a contributor to the event, the number of places can be capped, and anyone adding something later opens the same link again. Included from the Growth plan.
Ready to get started?
Try Univents for free and see how simple event management can be.
Univents newsletter
Product news and practical tips for event and catering businesses. Roughly once a month, no more.
We respect your privacy
We use cookies for statistics and — with your consent — for marketing (Google, Meta, LinkedIn) to improve our advertising. Details: Cookie Policy