Catering software that thinks ahead
From first inquiry to kitchen production: Univents automates your entire catering workflow. Less coordination, impressive quotes and a team that works in sync.
7-day free trial · no credit card · live in minutes
- Wedding · 120 paxQuote
- Corporate event · 60 paxconfirmed
Every caterer knows these moments
Click your nightmare – we'll show you how Univents solves it.
Change the number in one place – quote, quantities, production list and invoice follow automatically. No digging through emails, no wrong total.
See the featureJust say it. Univents does the rest.
Speak it, connect your inbox or type in the chat – the AI does the rest. A few examples for exactly this area:
Wedding, 120 guests, buffet, 14 June, Gut Sonnenhof, couple Schneider.
Event created
- Wedding Schneider – 14 Jun
- 120 guests, buffet
- Venue: Gut Sonnenhof
Illustrative. You stay in control and approve before anything goes out.
Why caterers love Univents
The catering software that saves time, nerves and error sources – so you can focus on your craft.
Less coordination
Automated workflows save hours per event. Quotes, tasks and approvals organize themselves.
Quotes that impress
Professional layouts with images, branding and automatic pricing logic – ready in minutes, digitally signed and legally compliant.
From booking to kitchen automated
Production, pack and order lists are created automatically from every booked event.
Quotes & invoices in your design
Quotes that show your brand – not Word templates.
Create quotes, deposits and invoices in your own CI – with logo, colors and text blocks. Perfect for weddings, corporate events or large events.
Deposits, payment plans and invoices come from the same document – with your catering's logo, fonts and colours.
- Layouts fully customizable
- Digital signature per eIDAS
- Stripe integration for online payment
- Automatic partial & final invoices
Kitchen & production planning
Booked events turn into production lists – automatically.
Production lists, recipes and kitchen monitor – all automatically generated from booked events and synced in real time.
Recipes, quantities and a kitchen monitor keep prep and service in sync, even with several caterings on the same day.
- Automatic production & pack lists
- Recipes with ingredients & allergens
- Live kitchen monitor for tablets
- Suppliers directly in the system
- Buffet Mayrin production
- Flying Huberdone
- Best-before checkreview
Staff planning for crew & temps
Enough hands at every event – without the paper chaos.
Plan shifts, let temps apply, track times digitally – including automatic surcharge calculation and payroll export.
Plan shifts, let temps apply, track time digitally – labour costs add up from that on their own.
- Application function for temps
- Digital time tracking
- Automatic night and holiday surcharges
- Tax-compliant payroll exports
EventHub – your customer portal
Your clients in the loop, you without mail ping-pong.
Customers see their event, accept quotes and submit change requests – directly online, without email ping-pong.
Clients see their event, accept quotes and request changes – all in context and in real time on your side.
- Self-service for customers
- Automatic inclusion in quotes
- Transparent change history
- Fewer questions, more trust
- Menu changerequested
- Guest count +10accepted
- Add-on productnew
Done with Excel, Word and sticky notes
What caterers spread across five tools today comes together in one place in Univents.
Excel, Word & notes
- Quotes in Word, prices by hand
- Production lists copied together from Excel
- Shifts over WhatsApp and notes
- Client emails back and forth
- Invoice rebuilt manually
With Univents
- Quotes in your CI, costing automatic
- Production lists come from the bookings
- Shift planning and time tracking digital
- Clients in the EventHub, changes in real time
- Invoice in one click from the event
“Our production lists now come straight from the bookings. We used to spend two hours a day in Excel — now it runs itself.”
Frequently asked questions
Who is Univents catering software for?
For caterers and event caterers of any size — from inquiry through quote, kitchen and staffing to invoicing, all in one system instead of Excel and five separate tools.
Do I need technical skills or training?
No. Univents is intuitive and ready to use immediately. Most teams get started without any training.
Does Univents calculate production lists and quantities automatically?
Yes. Bookings automatically generate production lists, quantities and lead times — including a kitchen monitor with status and owners.
Can I create quotes and invoices in my own branding?
Yes. Layouts, logo, colors and text blocks are fully customizable. Quotes are ready in minutes, with digital signature and direct payment.
Is there a free trial?
Yes, 7 days with full feature access, no credit card. Your data is retained when you subscribe afterwards.
Ready to get started?
Try Univents for free and see how simple event management can be.
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