Cost of Goods & Food Cost
After reading this, you'll know how to compare cost of goods to revenue per event in the Cost of Goods & Food Cost report, adjust the date range, and why some events show no cost of goods.
The Wareneinsatz & Food-Cost report compares the cost of goods procured per event against the revenue it generated, and calculates the resulting food-cost ratio — the share of revenue that goes into ingredient purchasing for that event.
Opening the report
- Navigate to Reports in the left menu.
- Click the Wareneinsatz card in the hub.
- The report loads automatically with the current calendar year as its date range (January 1 to December 31).
Reading the summary tiles and table
At the top, Univents shows three summary tiles: Wareneinsatz gesamt (total cost of goods), Umsatz gesamt (total revenue), and the Food-Cost-Quote (food-cost ratio). The table below lists one row per event:
| Column | Contents |
|---|---|
| Event | Event name — clicking it opens the event's detail page |
| Wareneinsatz | Ordered quantity × the product's purchase price, from confirmed or delivered supplier orders |
| Umsatz | Realized net revenue for the event |
| Food-Cost % | Cost of goods divided by revenue; values above 40% are highlighted in red |
| Bestellungen | Number of underlying supplier orders |
A permanent note below the table explains the formula: "Wareneinsatz = bestellte Menge mal Einkaufspreis am Produkt (ersatzweise Kosten-Netto) aus bestätigten/gelieferten Zulieferer-Bestellungen. Food-Cost = Wareneinsatz geteilt durch realisierten Umsatz des Events." ("Cost of goods = ordered quantity times the product's purchase price, from confirmed/delivered supplier orders. Food cost = cost of goods divided by the event's realized revenue.") If an event has no revenue yet, the food-cost ratio stays blank instead of showing a misleading number.
If there's no cost of goods in the selected period yet, the report shows: "Noch keine Warenkosten im Zeitraum. Wareneinsatz erscheint, sobald bestätigte oder gelieferte Zulieferer-Bestellungen mit hinterlegtem Einkaufspreis am Produkt vorliegen." ("No cost of goods in this period yet. It appears once confirmed or delivered supplier orders exist for products with a purchase price on file.")
Adjusting the date range and filters
The Von (from) and Bis (to) date fields sit in the top-right corner of the report. You can additionally narrow it down by Location, Tags, and a custom booking-form answer. Use the Ansichten (saved views) button to save a combination of date range and filters under a name and load it again later with one click.
Why an event shows no cost of goods
Two conditions must be met for an event to appear in this report:
- At least one confirmed or delivered supplier order exists for the event — open or rejected orders don't count.
- The ordered products have a purchase price on file. Without it, Univents can't calculate the row.
Frequently asked questions
Why is the food-cost ratio blank instead of a number? There's no realized revenue for this event yet. Once the event is fully invoiced, Univents calculates the ratio automatically.
Why is a food-cost row highlighted in red? Values above 40% are highlighted in red — a purely visual cue, not a threshold you configure in Settings.
Does an open supplier order already count? No. Only confirmed or delivered orders are included in the cost of goods. Check the order's status under Creating Order, Packing, Delivery & Production Lists if a position is missing.
Can I export the report? Not directly at the moment. For a data export, use the table views in Supplier Orders or Finance Documents.