Demand per supplier over a date range: order once instead of five times
After reading this article you'll be able to see what you need across all events in a date range of your choice, read the result grouped by supplier, trace where every quantity comes from per event, and create order drafts per supplier with one click — without any email going out.
If you shop on Monday for the whole following week, you want one order per supplier — not one per event. Lots of small orders cost surcharges because you never reach the minimum order value, and they run into delivery-day bottlenecks.
That is what the Demand per supplier section is for: pick a date range and Univents adds up what is needed across every event in it.
Where to find it
Under Inventory, click Demand per supplier over a date range (below the key figures). You land on the procurement page, which has two sections:
- Minimum stock — what is running low in the warehouse (see Minimum stock & reorder)
- Demand per supplier — what is needed within a date range
The Low stock tile takes you to the same page.
Picking a date range
It opens on the coming week, Monday to Sunday — the usual case when you order on Monday for the following week. Two buttons switch quickly:
- This week — Monday to Sunday of the current week
- Next week — Monday to Sunday of the coming week
Any other range goes into From and To, confirmed with Apply range. The selected range is part of the address, so you can send the link to a colleague or bookmark it.
What counts is the event's start date. Ranges longer than 92 days are not possible; you get a notice instead of a shortened list.
What goes into the calculation
- Every event in the range whose start date falls inside the window.
- Cancelled events do not count — their quantities are missing from the total.
- Bundles and recipes are broken down. The list shows the ingredients you actually order, not the bundle itself.
- It counts the same data as an order placed from a single event. That way a supplier never gets two different quantities from two different routes.
Reading the list
The result is grouped by supplier — the way you order. Each row shows:
| Column | Meaning |
|---|---|
| Item | The item name. Click it to expand where the quantity comes from. |
| Supplier item no. | The supplier's item number stored on the item. |
| Total quantity | The sum across all events in the range. |
| Pack size | Roughly how many packs that is, e.g. “≈ 2 × crate of 12”. |
Clicking the item name shows which events the quantity is made of, with date and partial quantity. You immediately see whether an unusually large number hangs off one single large event.
About pack sizes: the hint is always calculated on the total, never per event. Three events with 5 units each and a pack size of 12 give “≈ 2” — not three separate round-ups adding up to 3. The exact quantity is what gets ordered; the pack size stays a hint for your eye.
Items without a supplier
If an item has no supplier set, it appears in its own group called No supplier set at the very bottom. It is never quietly left out — you would simply forget it. Set a supplier on the item takes you straight into the item so you can add one; it then shows up in the right group the next time the page loads.
Adding to the order draft
- Add to order draft on a supplier group creates the draft for exactly that supplier.
- Add all to order drafts at the top right does it for every group at once.
The exact quantity is carried over, not the one rounded up to pack sizes.
No email goes out here. A draft is not an order yet. Sending happens deliberately in a second step under Open orders in the Minimum stock section — there you see what the supplier will get and can still adjust the lines.
Two things take care of themselves:
- A second click does not create a second draft. There is one open draft per supplier; adding again brings it up to date.
- Whatever you added earlier from minimum stock stays. Both sections fill the same draft per supplier — the range demand only overwrites the items it brings along itself.
Common questions
Why is the list empty although there are events in the range? Then no items are booked on them, or the events are cancelled. Check the Buchungen tab of one of the events.
Why does an item appear twice in the same group? Because it is booked in two different units. Two units are never mixed into one total — that would be guesswork.
Why is an item listed under a different supplier than the one stored on it? Because the booking line carries its own supplier. The supplier on the line always beats the one on the item.
I need stock levels deducted. That is deliberately what the Minimum stock section does. This section shows the plain demand from the events so the number stays unambiguous.