Powtarzalne zadania Univents załatwia sam

One of the coolest areas of the tool, one that can take a huge amount of work off your hands, is our Automations area. With automations, we can offload a whole lot of work. We’ve defined a whole range of different triggers here. We have everything from a contract being signed, an email received, an event confirmed, days before the event starts, days after the event ends, a new inquiry, an overdue invoice, to once a month — you name it. Pretty much anything you could wish for. Here we then have the option to add different actions. But we also have the option to insert certain conditions in between. Say, days before the event, but only if the guest count is at or above a certain number, or the event status is in a particular state. Only then do we want it to continue. We can also add delays — a number of minutes, hours, days or weeks. Or we can insert branches: only if this is the case do we take this path, otherwise we take that one. We can of course expand on this further with more conditions and more branches. Let’s remove this path for a moment. Then here we have the different actions we can trigger. We can send emails, for example, notify users, set fields — meaning edit certain data on the event or similar — assign staff, create tasks, create function sheets, create production lists, or have the AI carry out certain tasks and classifications. So here we really have the option to build in a huge number of automations and let them run for our everyday workflow. A classic example many of our customers use: five days before the event, or every Friday for the coming week, generate all the production lists — sorted by delivery note and tags and including the relevant suppliers — so we can trigger our order and get everything ready for the coming week. That’s one of those tasks that saves a huge amount of time, and the production lists can also go straight to the right people. We also come with a few templates built in, like an acknowledgment for a new inquiry or notifying the kitchen when an invoice is paid. We keep adding more templates on our end — and of course you can also just describe what you want and have our AI build the whole automation for you.