Minimum stock & reorder: restock in time, even without an event
After reading this article you'll be able to set a minimum stock level per product, see what needs restocking in the reorder view, adopt suggestions into a draft order, and send it to the supplier — independent of any event.
Univents can warn you before an item runs low in stock — and suggest a matching order right away. This works independently of whether the reorder belongs to a particular event: restocking the shelf doesn't need one.
Prerequisite: set a minimum stock on the product
- Open Inventory, select a product of type Artikel or Verleih, and go to the Price & stock section.
- Enter the quantity you want to reorder at in the Minimum stock field.
- If Unlimited stock is enabled on the product, the field is disabled — there's no meaningful reorder point for a product that doesn't track stock.
Recipes, bundles, and service products don't have their own minimum stock — they don't carry their own stock level.
Minimum stock is independent of the Minimum quantity field, which sets the smallest order quantity in your public booking page's webshop. The two fields have nothing to do with each other.
Opening the reorder view
In the inventory header, the Low tile shows the number of products whose stock has reached or fallen below their minimum stock. Clicking the tile takes you straight to the reorder view.
There, each row shows:
- the current stock and the configured minimum stock,
- a suggested order quantity (the gap to the minimum stock) — adjustable before you adopt it,
- the product's supplier.
A product without a supplier on file still appears in the list (missing it is worse than an incomplete row) — with a No supplier on file note and a direct link to the product to add one.
Adopting suggestions into an order
- Select the suggestions you want to order, adjusting quantities if needed.
- Click Add to order.
Univents then creates a draft per supplier, or adds the new items to an already-open draft. Nothing is sent at this step yet — the supplier doesn't receive a mail.
Sending the order
The lower section of the reorder view ("Orders without an event") lists every open draft, grouped by supplier. Only clicking Send now actually emails the order to the supplier.
From there, these orders behave exactly like regular supplier orders — mail to the supplier, a partner-portal link to confirm, and a goods receipt. For what happens after sending (confirmation, goods receipt, PDF), see Creating, Sending & Closing Supplier Orders.
After sending, Univents honestly shows you whether the mail actually reached the supplier — for example if no email address is on file. If it didn't, the order stays visible in the reorder view and you can trigger it again with Resend once the issue is fixed.
Frequently asked questions
Does it order automatically once stock gets low? No. There's no automatic sending. You decide for each suggestion whether and how much to adopt, then send the order yourself with a separate, deliberate click.
What's the difference to supplier orders inside an event? Supplier orders inside an event are built from the items booked there. This reorder flow is independent of any event — handy for general restocking or ad-hoc purchases that don't belong to a specific event.
Can I change the suggested quantity? Yes, every suggested quantity can be adjusted in the reorder view before you adopt it.
Why doesn't the suggested quantity round to full packages for some products? The suggested quantity is deliberately the plain gap to the minimum stock. If the product has a packaging size on file, Univents also shows a hint for roughly how many packages that is — but that's for orientation only and never changes the suggested quantity itself.
A product has no supplier — can I still reorder it? Only once you've added a supplier to the product. The Add a supplier now link in the reorder view takes you straight there.