- Wedding · 120 paxQuote
- Corporate event · 60 paxconfirmed
Trusted by event professionals
Every event pro knows these moments
Click your nightmare – we'll show you how Univents solves it.
Enquiries, quotes, kitchen, staff and finances come together in one system – instead of spread across five spreadsheets.
See the featureJust say it. Univents does the rest.
Speak your event, connect your inbox or type in the chat – the AI creates the event, quote and tasks. You just approve.
“Müller wedding, 120 guests, June 14, in the ballroom, buffet with flying dinner.”
Event created
- Müller wedding · 120 guests
- 14 Jun · ballroom · buffet + flying dinner
- Quote drafted automatically
Illustrative. You stay in control and approve before anything goes out.
The whole event workflow – in one system
From the first enquiry to the paid invoice. Each area feeds the next – no double entry, no tool chaos.
Booking & sales
Create quotes in minutes, collect digital signatures and manage every inquiry centrally — with direct payment built in.
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Finances & documents
Invoices, credit notes and exports created automatically — always correct, in your own branding, with payment status in view.
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Kitchen & production
Production lists and a kitchen monitor are generated automatically from bookings — with quantities and lead times, accurate and on time.
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- Buffet Mayrin production
- Flying Huberdone
- Best-before checkreview
Team & shifts
Plan staff, assign shifts, track time automatically — with smart supplement logic and export in one step.
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Customer & partner portal
One portal for customers and partners: book, change requests, communicate — in real time, with individual access.
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- Menu changerequested
- Guest count +10accepted
- Add-on productnew
Built for the whole event industry
Whether catering, venue, agency, hotel, rental or food truck – Univents adapts to your business.
Caterers
The smart catering software from quote to kitchen.
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Event Venues
Room availability, contracts and bookings centralized.
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Event agencies
Software for event agencies – planning, vendors and costing in one place.
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Hotels
Banquet and event software for hotels – from enquiry to invoice.
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Event rental
Rental software – availability, quotes and delivery under control.
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Food trucks & pop-ups
Software for food trucks and pop-ups – plan events, quantities and crew.
Learn moreDone with Excel, Word and sticky notes
What's spread across five tools and three spreadsheets today comes together in one place in Univents.
Excel, Word & notes
- Enquiries scattered across Excel and email
- Quotes copied together by hand
- Kitchen and service by shouting across the room
- Shifts over WhatsApp and notes
- Invoice rebuilt manually
With Univents
- Every enquiry structured in one place
- Quotes from the event data in minutes
- Production lists and function sheets automatically
- Shift planning and time tracking digital
- Invoice in one click from the event
What is your event chaos really costing you?
Find out in 30 seconds how much time and money Univents saves you per month.
What event pros say about Univents
“Our production lists now come straight from the bookings. We used to spend two hours a day in Excel — now it runs itself.”
“Everything is connected — booking, kitchen, staffing, billing. No more chaos, even with ten events at once.”
“Writing quotes now takes just a few minutes. We're faster, look more professional and win noticeably more inquiries.”
“I finally always know what happens when and where — and so does the whole team. No more endless emails.”
Switching is simple
No weeks of downtime, no lost data. We meet you where you are today.
Data import
We bring over your existing clients, products and templates – you don't start from scratch.
Setup with you
Guided onboarding tailored to your business – booking page, prices and workflows ready to go.
Support in German
Personal support that knows the event industry – reachable when you need it.
Most teams are productive within a few days – alongside day-to-day operations.
Frequently asked questions
Who is Univents for?
For caterers, event venues and event agencies — from solo operations to multi-location teams.
Do I have to switch everything at once?
No. Start with one module, e.g. booking or kitchen, and expand whenever you like. Everything stays connected.
How fast am I up and running?
In minutes. Booking page, quotes and production lists work without training — most teams start right away.
Is my data GDPR-compliant?
Yes. EU hosting, GDPR-compliant, digital signatures are eIDAS-compliant.
Is there a free trial?
Yes, 7 days with full feature access, no credit card. Your data is retained when you subscribe afterwards.
Ready to end your event chaos?
Try Univents free for 7 days — or let a short demo show how it works for your business.
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