Univents till: your own till with a TSE

The Univents till is a till of its own inside Univents. You sell items from your catalogue at stations and events, and the TSE (the technical security device German law requires) comes included as a cloud TSE from fiskaly. Every receipt is stored so it cannot be changed, guests get their receipt digitally by QR code or printed, and at the end of a shift you close with a Z report. The till runs in the browser on a tablet, smartphone or till PC.

Not to be confused with the Till connection (APRO): that connects a third-party till to Univents, see Connect your till (APRO).

What the Univents till is

• One device is one till. Every paired device has its own consecutive receipt numbers and its own Z report. Two devices never share a till.
• Items from the catalogue: You choose the items per station. The till shows them as a grid with the price from the item catalogue.
• With or without an event: A session can be linked to an event. Then you see the revenue per event and can charge receipts to the final invoice.
• Receipts, Z report, digital receipt: Every sale is a receipt. The guest scans the QR code on the screen and sees the receipt on their own phone, or you print it.
• Back office: In the menu under Till you find Overview, Setup, Stations, Tills, Receipt journal, Evaluation (revenue per event by tax rate, payment method and station), Outages, Exports and Operators.

Booking the module and prices

The Univents till is an add-on module that can be booked from the Core plan upwards, extra in every plan. You book it under Settings → Billing → Add-on modules. Anyone who may manage billing can book it. There is no free trial for the Univents till.

• Billing is per paired till. Two tills are included in the base module; every further one is added to your subscription as an additional till when you pair it.
• Each additional till is billed for at least 3 months from pairing. Retiring it ends billing no earlier than 3 months after pairing.
• If you need fewer additional tills, the lower number applies from the next renewal of your subscription. The paid period runs to its end; there is no pro-rata refund.
• The module follows your subscription interval, monthly or yearly. All prices are net.
• Every location is its own workspace and books the base module separately.

Setting it up

Setting up requires the Edit finances right. Open Till → Setup:

1. Under Settings, choose the Country of the till: Germany, Austria or Switzerland. The country determines signing, tax rates and currency and is fixed as soon as a fiscal unit exists. Also set the Environment to Live there before you create the fiscal unit for real operation: a fiscal unit stays in the environment it was created in, and only Live signs real receipts.
2. Click Create fiscal unit. A fiscal unit is the TSE for one location. Enter company, address and tax number or VAT ID. These details appear on every receipt.
3. Click Next step until the fiscal unit is Ready to use. Each click runs exactly one step.
4. Under Stations, create your stations, for example “Bar North” or “Cloakroom”, and choose the items and their order for each station.
5. Under Settings, decide who may void and who may book pay-ins and pay-outs (Leads only or All operators), whether a receipt is issued Always or On request, and the Receipt footer.

Who sees what: Revenue, receipt journal, evaluation and exports are only visible to people with the View finances right. In the till, “lead” means anyone who may Edit finances. Crew sell without seeing revenue, and only for events where they have an accepted shift, from two hours before the shift starts until two hours after it ends.

Operators by PIN: If several people work on one device, they change over with Switch operator and their PIN. Every receipt carries the person who booked it. Leads assign PINs (4 to 6 digits) under Till → Operators. After 5 wrong attempts a PIN is locked for 15 minutes; a lead can release it right away with Unlock. With Require operator PIN the till starts locked and only sells under a person who has entered their PIN.

Pairing and retiring tills

Pairing: On the device, open the till app at univents.app/kasse/<your-workspace> (the exact address is under Till → Overview) and sign in with an account that may Edit finances. Choose the fiscal unit, give the till a name, optionally choose a station and click Pair device. This needs a fiscal unit that is ready to use.

Under Till → Tills you see for each till its status, serial number, when it was last online, how many receipts are still waiting to be transmitted and whether the device clock is off.

Retiring: Click Retire under Till → Tills. The till is deregistered from the TSE and can no longer send receipts. The TSE export for the archive starts automatically. This cannot be undone. If receipts on the device have not been transmitted yet, you can only retire it as a deliberate loss with a reason.

Replacing a device: A new device is always a new till. Retire the old one and pair the new device.

The pairing lives in the device’s browser. Do not use a private window and do not clear the site data on a paired till; otherwise the pairing is gone, and with it every receipt that has not been transmitted yet.

Every paired till counts for billing until it is retired, additional tills for at least 3 months (see above).

Selling

To start, click Open session and choose the Event (optional), the Station and the Operator. Enter the change in the drawer under Opening float (cash). Then tap the items and choose the payment method (see below).

• Void books a new receipt against an earlier sale on this till, in full or in part. The original receipt stays unchanged.
• Cancel transaction cancels a sale in progress.
• In Training mode, receipts do not count towards revenue.
• Pay-in / pay-out books cash without a sale, for example topping up change or taking money to the bank.

Payment methods, receipt and printing

• Cash: Enter the amount given or tap Exact. The till shows the Change.
• Card (external): The guest pays at your own card terminal. Univents is not connected to the terminal: only confirm with Card payment done — book receipt once the payment has gone through on the terminal. The receipt then counts as a card payment.
• Charge to event: No money is taken; the amount goes onto the event’s final invoice. This only works in a session with an event and not in training. The receipts appear under Finance Documents → Till reconciliation and are adopted from there as described in Till reconciliation. The invoice line takes the item’s category. For items without a category, set the Category for on-account receipts under Settings.

Digital receipt: After the sale the till shows a QR code. The guest scans it and opens the receipt in their own browser.

Receipt printing: You set up the printer in the till app under Printer. The setting applies to this device only. In the browser, these work:

• Epson on Wi-Fi (ePOS-Print) and Star on Wi-Fi (WebPRNT): device and printer on the same network, enter IP address or device name, switch on Encrypted (HTTPS). In the browser you open the printer’s address once with https:// and accept its certificate. A Star printer must be set to ESC/POS emulation.
• Bluetooth receipt printer (ESC/POS, 58 or 80 mm): in the browser only with Chrome on Android.
• The built-in printer of Sunmi devices cannot be reached from the browser.

Print test page checks the connection. Print receipt automatically prints after every sale without asking. If the printer prints umlauts or the € sign incorrectly, change the Character set. A printing error never holds up the sale: the receipt is saved and can be reprinted at any time.

Offline and TSE outage

Without internet the till keeps selling. The receipts stay on the device, the top bar shows for example “3 receipts not transmitted”, and once the network is back the till transmits them automatically. Transmit now does it right away. For the till to start offline, it must have been opened online on the device once.

• Germany: A receipt created offline, or one where the TSE does not respond, gets no TSE signature but an outage note on the receipt. It is transmitted later, but never signed afterwards.
• Austria: The receipt first carries the note “Sicherheitseinrichtung ausgefallen” (security device failed). The receipts are signed as soon as the connection is back.
• Switzerland: There is no signature. Receipts are simply transmitted later.

Till → Outages lists every outage with till, cause, period and number of receipts. The Overview shows open outages as a notice. Acknowledge confirms an outage, optionally with a note, for example on cause or action taken. The acknowledgement cannot be changed afterwards.

If a device’s clock is off by more than 2 minutes, the till and the back office warn you. Set the device clock correctly.

Z report

The Z report closes a session, that is one shift at one till. Click Z report & close session, count the cash and enter it. The till shows Expected cash (opening float, sales, voids, pay-ins and pay-outs), Counted cash and the Difference, plus the number of receipts without a TSE signature. Book Z report closes the session.

The Z report only works once all receipts of the session have reached the server. If receipts are still on the device, bring it online and transmit them first. Open outages do not block the Z report.

In Germany, Univents sends every Z report to fiskaly for the DSFinV-K export. You create the DSFinV-K export for a tax inspection or your tax adviser under Till → Exports with Create export. Because fiskaly keeps TSE data for three months only, Univents automatically backs up the TSE export monthly and whenever a till is retired, in your private archive. The backups are listed under Exports as well.

Austria and Switzerland

Austria: The till signs according to the RKSV via fiskaly’s cloud signature (fiskaly SIGN AT).

• The fiscal unit requires the VAT ID (UID) or the tax number.
• Under Add FinanzOnline access you enter the cash register web service user that you create in FinanzOnline beforehand. Without it, the signature unit and tills cannot be registered.
• fiskaly registers the signature unit and every paired till with FinanzOnline. The start receipt is created when you pair a till.
• If a till fails, for example because the device is broken, report it under Till → Tills with Report outage. The 48-hour deadline from the start of the outage is shown at the till there. fiskaly passes the report on to FinanzOnline. Once the till runs again, click End outage.
• Univents signs receipts without a signature automatically later. Sign later under Till → Tills triggers this right away.
• The receipt carries the till ID, receipt number and the RKSV check code. You create the DEP7 for the auditor per till under Till → Exports; Univents also backs it up automatically every month.

Switzerland: There is no TSE and no registration. The till records every receipt so it cannot be changed; receipts are in CHF with Swiss VAT. Tills can be paired right away. You create the auditor export (CSV files and a PDF summary in one ZIP file) under Till → Exports for any period.

Legal note: The Univents till is built for the requirements of the KassenSichV (Germany) and the RKSV (Austria). This does not replace tax advice. Your business’s obligations stay with you, for example notifying the tax office of your tills (in Germany via ELSTER). The serial numbers of till and TSE you need for this are under Till → Tills and Till → Setup.