Events & bookings

Create events, booking pages, locations, tasks and collaboration.

26 articles

Create & Share Run-of-Show PlansAfter reading this article you'll be able to create multiple run-of-show plans for an event, add schedule entries, save plans as templates, and share them with external contacts.Tasks: create & manageAfter reading this you'll be able to create tasks globally and per event, assign people, use phases, and manage status via Kanban or Timeline.Creating & using custom questionsYou can define your own questions and required fields on a booking page, set them up with the right field types, and review them in the incoming inquiries.Embed Your Booking Page in Your WebsiteYou can embed your booking page directly into your own website using a ready-made iFrame snippet.Offer your booking page in EnglishEnable English, translate the page texts, approve your product translations and test the finished page — in that order.Create & configure booking pagesCreate as many booking pages as you like, configure them across eight sections, and switch them active or inactive at any time.Documents & Drive in an EventAfter reading this article you'll be able to create, upload, share, and save all document types as templates from the Documents tab of any event.Event Archive: completed eventsAfter reading this, you'll know how to open the archive, search for events, restore an archived event, permanently delete an event, and find cancelled events again.Create an event with the creation wizardYou can create a new event in three steps using the wizard, setting the name, customer, date, multiple locations, seating variant, tags, and color along the way.Event Finances: Revenue, Costs & Margin per EventAfter reading this article you'll know how to read revenue, planned and actual costs, contribution margin, and payment status at a glance in an event's Finance tab, how to add cost items or invoice instalments, how to upload, review, correct, cancel, assign supplier invoices to a budget envelope, link them to a supplier contact, keep an eye on their due dates and tick off what you have paid — and where to find every supplier invoice across all events and capture overheads without an event.Team View in an Event (Schedule, Shifts, Communication)The consolidated team view of an event with all four team tabs — Participants, Shifts, Schedule, and Communication — so you can coordinate crew, timeline, and communication in one place.Whiteboard & Seating Plan in an EventAfter reading this, you'll be able to create whiteboards in an event, edit them, save them as templates, share them with contacts, sketch seating ideas using the AI assistant — and know when to use the scaled floor-plan editor in the event instead.EventHub Customer Portal: What Your Customer Can See and Do OnlineAfter reading this you'll know what your customer can see and do in the EventHub customer portal — from signing a quote to paying an invoice — and what you configure per event to enable it.Creating and getting the most out of event locationsYou create event locations, maintain details, photos, default tasks, linked products (Required vs. Available), floor-plan templates, and files, and see each location's schedule and events at a glance.Menu configurator: let guests put together their own menuGuests pick their own selection on the booking page — e.g. which dishes they want — and it automatically becomes its own line item on the order and, later, the quote.Calendar: Month, Week & DayAfter reading this article you can switch the events calendar and the inquiries calendar between month, week and day, move through busy weeks with ease, and spot events that are not yet confirmed at a glance.Comments & mentionsAfter reading this you'll know where to write internal comments, how to address someone directly with @, and where the mentioned person finds the message.Communication: overview & team chatAfter reading this you'll know where to see every comment in your workspace at once, how to narrow the list down, and what the team chat is for.Communication and Collaboration with External PartiesAfter reading this, you'll know how to bring clients into the EventHub customer portal, invite partners such as a photographer or DJ to an event, and message both directly from the event.Managing Contacts & CompaniesCreate, link, and import people and companies via CSV, and manage them in the CRM alongside all their events, requests, and finances.Managing Contributors in EventsAfter reading this article you will be able to create contributor groups for an event, assign contacts, save groups as templates, and send targeted emails to individual groups or all contributors.Bring Partners Onto an EventAfter reading this, you can invite external partners like a photographer, DJ, or tent rental company to an event by email and know what they can see and do in their own portal area.Speaker and exhibitor forms (event forms)Create a form page, link it to your events and collect details from speakers, exhibitors or sponsors – including file uploads and self-service editing.Customizing Status Columns (Events & Inquiries)After reading this article you'll be able to rename, recolor, reorder, add and remove the status columns for both events and inquiries.Ticket sales and admission with QR codesSet up ticket sales for an event, buyers get QR-code PDF tickets by email, staff scan them at the door — from a computer, phone, or a no-login link.Showing events on your own website (event feed)You can release individual events to a public, key-less JSON feed and use it to power your own website's event calendar.

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